Accounting Clerk

  • Full Time
  • Fort Wayne, IN
  • This position has been filled

Website Freedom Heating & Cooling

Accounting Clerk Job Details Near Fort Wayne, IN

The accounting clerk is responsible for providing general support to the accounting and finance department

Role Responsibilities

  • Performs basic office tasks, including answering phones, responding to emails, processing mail, filing, etc.,
  • Make collection calls and send emails to customers daily
  • Coordinates with department regarding next step for uncollectable accounts
  • Maintains accurate customer files by verifying customer and job details, and posting customer payments by recording cash, checks, and credit card transactions
  • Processes financing funding deposits for customer payments
  • Verifies the validity of account discrepancies and/or short payments/deductions by investigating and obtaining information from the sales team, customer service departments and customers to resolve them
  • Summarizes receivable by maintaining and preparing monthly open receivables report
  • Supports sales by submitting necessary documentation for major utility provider rebates
  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices, transaction accounts, and statements.
  • Charges expenses to accounts and cost centers by analyzing invoice/ expense reports, recording entries.
  • Reconciles credit card transactions and maintains copy of receipts for tax purposes.
  • Identifies cost savings by monitoring discount opportunities and ensuring credits are received for outstanding memos.
  • Maintains accurate vendor files by verifying federal id numbers, certificate of insurance, scheduling and preparing checks, and resolving purchase order, invoice, or payment discrepancies and documentation.
  • Ensures timely payment of bills by receiving, processing, posting, and preparing all bills for payment, including meeting necessary deadlines for maximizing all possible discounts
  • Maintains Pricebook Software by updating the value of tasks and materials and ensuring ease of use for field employees.
  • Provides support on adhoc projects and serves as backup support across accounting functions
  • Develops and manages Standard Operating Procedure documents and cross trains accounting resources
  • Maintains historical records by scanning invoices in our systems and filing documents.
  • Protects organization’s value by keeping information confidential.
  • Updates job knowledge by participating in educational opportunities.
  • Accomplishes accounting and organization mission by completing related results as needed.

Role Requirements

  • High school diploma, GED, or equivalent required.
  • Previous accounting or bookkeeping experience preferred.
  • Must be highly organized, proactive and possess the analytical skills with an attention to detail.
  • Ability to work autonomously with a high level of accuracy and efficiency.
  • Comprehensive knowledge of accounting procedures and principles
  • Microsoft Excel Proficient, experience with accounting software may be required.
  • The willingness and ability to quickly learn process and technology (CRM and Accounting software)
  • Ability to work as a team member
  • Friendly business professional manner by telephone and in person
  • Great customer service skills
  • The willingness and ability to comply with local, state, and federal financial regulations, as well as the regulations established by the company.


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Health insurance
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Vision insurance

Job Type: Full-time

Pay: $19.00 per hour

Physical Setting:

  • Office


  • 8 hour shift
  • Day shift
  • Monday to Friday


  • High school or equivalent (Preferred)


  • Bookkeeping: 1 year (Preferred)
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